1. STATISTICS
Statistics other than "current due" are displayed below according to the date selected in the calendar:
Work Performed - displays the cost of services provided to patients.
If today's appointment date is on the calendar - the current situation is displayed. If a past date is selected in the tab, you can see the information that was recorded at 23:59 of the selected day
Discounts Provided - displays the amount of discounts that have been provided to patients at the time of payment, on the date shown on the calendar.
Payments (cash / cashless) - patient payments for services rendered, on the selected day. This information calculates patients' payments, including the discounts provided.
If today's appointment date is on the calendar - the current situation is displayed. If a past date is selected in the tab, you can see the information that was recorded at 23:59 of the selected day
Current amounts payable - for services provided to patients. Shows the current value for the department and does not depend in any way on the day selected in the calendar. Data is generated for patients who received the services but haven’t yet paid for them. Such patients will have a debt record displayed until they make a payment or until the patient's appointment is removed.
Balance Change - information that is an estimation of all changes in patient balances on the specific calendar day. Thus, if one patient deposits 10,000 into their balance and another patient's balance is charged with 15,000, the change in balance will be "-5,000". Transferring funds between patient balances has no effect on this statistic.
All the above-mentioned statistics have their own graph, which you can open by left-clicking. These graphs do not depend on the date selected in the tab, but show statistics for the period specified in them.
Payment of products in cash (store) - amount of cash payments made by customers for the products purchased in the store on the selected day. This is an additional information block for convenient calculation of cash amount in the cash register.
The list of patients displayed in the table below is formed based on clients whose appointments took place or were paid for on the day selected in the calendar, as well as those clients who did not pay for the appointment on previous days and are expected to pay for the services. The patient table includes:
1. A patient's debt to the clinic based on all the appointments payable.
2. Their phone number.
3. Date / time of the last payment.
If today's appointment date is on the calendar - the current situation is displayed. If a past date is selected in the tab, you can see the information that was recorded at 23:59 of the selected day. By left-clicking on a patient’s file on this list, you will go to the "Finances" section of the patient's record.
2. PAY OFFICE MODAL WINDOW
PAY OFFICE MODAL WINDOW is opened by clicking the button of the same name. This displays the amount of cash currently in the cash register. This amount of funds is formed based on patients paying for services, goods in the store, replenishing their own balance in cash and cash for goods purchased in the clinic store. It is also possible for the administrator to replenish the cash register manually, for example, with small change bills to provide change. In the right part of the modal window of the pay office, you can see the statistics of its balance changes is displayed, including all deposits and withdrawals.
Manual deposits to the pay office - are done by clicking the "Make a deposit to the pay office" button, after which you need to enter the amount of the deposit, a comment explaining the purpose and reason for the action and click the "Deposit" button
Cash collection is a process of funds withdrawal from the pay office. In order to perform cash collection, you need to click the "Cash collection" button, enter the amount of funds to be withdrawn, leave a comment and press the "Withdraw" button
Cash withdrawals occur in two cases. In case of charging the patient's balance, but only if the administrator applies the "WITHDRAW FUNDS FROM CASH ACCOUNT" feature during this action. Cash will also be withdrawn from the pay office account for clinic expenses, such as plumber's fees. For this purpose, the administrator should also make a note "To withdraw the X amount of cash from the clinic's pay office account"
